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Applying to your Off-Campus Program

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After you have approval to study off-campus 


Application Forms

Under Program Search, click on the link to your program's website to access the program's application and instructions. Every program has a representative who can answer questions by email or phone. Note: Grinnell-in-London and all Consortium for Advanced Studies Abroad (CASA) programs have a one-step process of submitting the Grinnell Program Application.


Submitting Applications

Submit the application as soon as possible after receiving Grinnell's approval and by the program's deadline at the latest. Some programs have rolling admissions and it is to your advantage to apply early. 


Home School Approval/Authorization Forms

Home school authorization or study abroad approval forms confirm you have received permission from your school to apply to a program or participate in an internship. Most programs have online approval forms that generate automatic emails notifying our office when a form is ready to be reviewed. If not, paper forms may be scanned and emailed to OCS Director, Alicia Stanley (stanleya@grinnell.edu). You may request that the signed form be emailed to you for upload into your application or sent directly to the program. Paper forms may also be dropped off at the Global Envoy desk in the OCS Office.

Please note: Grinnell has agreements with DIS Copenhagen, Aquincum Institute of Technology (AIT), IES Abroad regarding authorization forms; there is no need to provide hard copy forms to these programs. Authorizations are completed online.
 

Letters of Recommendation

Recommendations should be sent directly to the program by you or your recommender(s). Please do not ask faculty to send their letters to the OCS Office or to Campus Program Advisers. Allow faculty at least two weeks to complete a recommendation request. During the summer it may be more difficult to reach faculty so be sure to request recommendations early.


Transcripts

Instructions for obtaining Grinnell transcripts can be found on the Office of the Registrar website.  Indicate that the transcript be sent directly to the program, and provide the program's address. The Registrar requires 2 days notice to issue a transcript.  If your program requires that the transcript be mailed with the paper application, request it be sent to you by campus mail. If the program requires an official transcript, be sure not to open its signed and sealed envelope or it will not be considered official. Please note that the OCS Office cannot forward transcripts or other application materials to programs.


Program Deposit

After being accepted by the program, you will receive a request for a deposit; $500 is typical although some deposits are higher. The deposit secures your place on the program. You are responsible for paying the deposit, and a credit will be issued on your student account after Grinnell receives the program's invoice. Be sure to check the program website for the amount as well as withdrawal policies and penalties. After you have submitted your deposit, the program will send you information regarding visas, travel, housing and coursework.


Program Transcripts or Grade Reports

Transcripts or grade reports from the off-campus study should be sent to the Registrar's Office (see address below). Note: IES Abroad has an agreement to send Grinnell all transcripts so you will not need to request one. "School of Record" transcripts are not required for featured programs but students participating in alternative programs may need to pay for a "School of Record" transcript from their non-featured programs.
 
Vickie Rutherford, Assistant Registrar
Office of the Registrar
Grinnell College
1103 Park Street
Grinnell, IA 50112 

Passports and Visas

If you are a U.S. citizen and you have never had a passport, the Institute for Global Engagement will walk you through the process and reimburse you for all related expenses for a first-time passport (but not for renewals). If you have a passport, verify that the expiration date is at least 6 months after your expected date of return. If not, renew it as soon as possible. Your program will provide detailed instructions for obtaining a visa, if one is necessary. Research potential visa requirements early though, especially if you are an international student. OISA has a checklist for international students with F1-visas. Questions regarding visa requirements should be directed to the program provider. More information is available under the Travel Resources tab.

Proof of Enrollment Letters

Some countries require proof of enrollment or enrollment verification letters as part of the visa application. Please email registrar@grinnell.edu with the name and dates of your program to obtain an official letter.