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Frequently Asked Questions (FAQ)

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Read information regarding financial aid, merit aid and billing of program costs under Tuition and Aid.
Select another professor you have taken coursework with and send it to them.  Please note the name of the language professor and that they have left in the comments field of the email request.
Courses vary from year to year and may not be available for you to complete the form.  Ask your adviser to approve a tentative OCS course-plan. General courses may be listed such as English Seminar. Specific courses can be chosen when the schedule of courses is published. You may need to list Senior Seminar if specific courses aren't available.
   
Your academic adviser must approve any changes you make to your course-plan after receiving approval to study off campus and the OCS office should be notified.  We suggest working out an agreement in advance with your adviser on acceptable sorts of substitute courses you could take if your first choices are not available or conflict with others.  In this section, you may list both first-choice and alternative courses, putting an asterisk (*) by approved alternatives.  

Approval for any changes in course-plan can be made by contacting your adviser by email (copying the ocs@grinnell.edu on the message). If the course change is acceptable to your adviser, the OCS Office will check with the Registrar to verify the course is transferable to Grinnell (liberal arts course equivalents). Request approval for any changes from your original plan to guarantee Grinnell credit. The Registrar may deny any unapproved credit transfers.
The 24 credit maximum of AP credits does not affect the transfer of your off-campus study credits.
Approval for any changes in course-plan can be made by contacting your adviser by email (copying the ocs@grinnell.edu on the message). If the course change is acceptable to your adviser, the OCS Office will check with the Registrar to verify the course is transferable to Grinnell (liberal arts course equivalents). Request approval for any changes from your original plan to guarantee Grinnell credit. The Registrar may deny any unapproved credit transfers.
Appeals may be made to the OCS Board with a valid academic reason from your academic adviser.  In some years the numbers of students applying may not allow changes in semester to be made. Contact one of the OCS Directors by email.
Yes, it is possible to change to another approved program. New applications materials will need to be submitted for review by the OCS Office.
• academic rationale for the program and change
• a list of proposed courses and updated 4-year plan approved by your academic adviser(s)
• a new waiver form signed by your parent(s) or guardians 
There are currently four programs on the approved list that are a year by design; ACM Japan Study, Hamilton in France, London School of Economics and College Year in Athens. Petitions may be made for a full year off-campus.
Yes, however, the Office of Off-Campus Study does not manage summer study and financial aid does not transfer to summer programs. You may be able to transfer credits if approved by your academic adviser or department and meet the guidelines established under Transfer Credit. The office suggests students use summer programs from providers on our approved list and may meet with students needing advice.
Yes, we encourage ALL students to participate in the Off-Campus Study. Whether you will participate in a U.S. based program, or an international program (which might require an additional immigration-related action on your part) it is important to research these issues well in advance. U.S. based programs require compliance with SEVIS address reporting and internship authorization, for example. International programs require advance planning to ensure your lawful travel to an entry of the OCS country, as well as your lawful return to the U.S. In addition to working with OCS staff and program providers, please visit the Office of International Student Affairs, and review their handout: F-1 International Travel, Internships, and Off-Campus Study.  (International students who hold a visa status other than F-1 can also consult with the OISA.) We encourage international students to reach out to the embassy of the country they would like to study in to find out details as well as the program for more information. 
If your off-campus study program is not in the United States, and you are a U.S. citizen, you will need to apply for or you may need to renew your passport. Passports typically need to be valid for 6 months after a program's end date. Most answers to questions, such as fees or processing times, can be found on the U.S. Passports & International Travel site. Locally, the Grinnell Post Office (641-236-5353) provides in-person passport application services. In addition to the application, you will need a certified copy of your birth certificate or a previous U.S. passport, proof of identity such as a driver's license, two official passport photos and a payment method. It is recommended you apply as soon as you are able. IGE provides reimbursement for the first time U.S. passport holders. Find out the details in GrinnellShare (Login required).

Visas grant permission to reside in a country where you will be studying for a certain length of time. Visa requirements and fees vary from country to country. Your program will provide you with information once you send in your deposit confirming your place. In most cases, visa stamps are obtained by sending your passport to the embassy or consulate of the country where you will be studying. Please take this into consideration when you are making travel plans before your program begins that will require your passport.

Make copies of your passport and visa page and keep them separate from the originals. Leave a copy with family or relatives as a precaution. Safeguarding your passport is essential while you are travelling.
You can scan and email the form or provide a link. They can print, sign and scan it (a phone app or camera phone may be used) and send it back to you. Faxes may be an option as well. Don't forget to sign the form yourself before you scan it and upload it to your application.
You will receive an email from Student Affairs regarding closing and storage options. Posters will also be available in Residence Halls with detailed information on instructions, available times and costs. You can direct storage questions and concerns to C&K Storage at (641)236-3418. Information on storage is available on the website.
Local choices for photos include Cory Hall Photography and the Post Office. Both require appointments to be scheduled by phone. You can also find and download a photo app on your for visas or passports and then have the photos printed at the Kodak Kiosk at Premier Printing on 4th Ave downtown or the Walmart photo center. Be sure to check sizes for visa photos on Embassy websites.