Frequently Asked Questions (FAQ)
What is an academic impediment?
How is financial aid handled and how much will my program cost?
What should I do if a language professor is unable to fill out a recommendation for me because they no longer teach on campus?
Do I have to list specific courses in my 4 year plan? or How do I fill out the Proposed Courses form if courses aren't listed for my program?
How are credits handled?
Do the AP credits I transferred have any affect on my off-campus study credits?
Can I change my proposed courses?
Can I change the semester once I am approved?
Can I change my program after I am approved?
Can I study off campus for a year?
Can I study off campus for the summer?
Can I study off campus as an international student?
Will I need a passport or visa?
How should I obtain a parent/guardian signature for forms?
How will I register for classes while I am off campus?
What are my storage options while I am off-campus?
Am I allowed to study on a program that is not on the approved program list?An Alternative Program Petition may be submitted.
Yes. If the program is offered both semesters, list it for both fall and spring. Some programs are offered for a single semester. In this case, you must seriously consider the program options available to you. Every effort is made to give students their first choice semester and program. However, the college must achieve a balance of students between fall and spring and some students may not be granted their first choice. Decisions are made on a competitive basis, taking into account your academic rationale for studying off campus, reasons behind your first choice program and semester, GPA and recommendations. Be sure to provide a full explanation for your preference in the designated area of your application essay regarding extra-curricular and personal reasons.
- If an academic impediment exists to studying in a particular semester.
- If you will be studying away in your 4th year, you will only need to present an option for fall.
Read information regarding financial aid, merit aid and billing of program costs under Tuition and Aid.
What should I do if a language professor is unable to fill out a recommendation for me because they no longer teach on campus?Select another professor you have taken coursework with and send it to them. Please note the name of the language professor and that they have left in the comments field of the email request.
Do I have to list specific courses in my 4 year plan? or How do I fill out the Proposed Courses form if courses aren't listed for my program?Courses vary from year to year and may not be available for you to complete the form. Ask your adviser to approve a tentative OCS course-plan. General courses may be listed such as English Seminar. Specific courses can be chosen when the schedule of courses is published.
The same is true for your 4 year plan. You may need to list Senior Seminar if specific courses aren't available.
Your academic adviser and the Off-Campus Study Board must approve any changes you make to your course-plan after receiving approval to study off campus. We suggest working out an agreement in advance with your adviser on acceptable sorts of substitute courses you could take if your first choices are not available or conflict with others. In this section, you may list both first-choice and alternative courses, putting an asterisk (*) by approved alternatives .
Approval for any changes in course-plan can be made by contacting your adviser by email (copying the firstname.lastname@example.org on the message). If the course change is acceptable to your adviser, the OCS Office will check with the Registrar to verify the course is transferable to Grinnell (liberal arts course equivalents). Request approval for any changes from your original plan to guarantee Grinnell credit. The Registrar may deny any unapproved credit transfers. course credits and grades under Policies.
Yes, it is possible to change to another approved program. New applications materials will need to be submitted for review by the OCS Office.
• a list of proposed courses and updated 4 year plan approved by your academic adviser(s)
• a new waiver form signed by your parent(s) or guardians
the guidelines established under Transfer Credit. The office is unable to advise regarding summer programs. F-1 International Travel, Internships, and Off Campus Study. (International students who hold a visa status other than F-1 can also consult with the OISA.) U.S. Passports & International Travel site. Locally, the Grinnell Post Office (641-236-5353) provides in person passport application services. In addition to the application, you will need a certified copy of your birth certificate or a previous U.S. passport, proof of identity such as a driver's license, two official passport photos and a payment method. It is recommended you apply as soon as you are able.
Visas grant permission to reside in a country where you will be studying for a certain length of time. Visa requirements and fees vary from country to country. Your program will provide you with information once you send in your deposit confirming your place. In most cases, visa stamps are obtained by sending your passport to the embassy or consulate of the country where you will be studying. Please take this into consideration when you are making travel plans before your program begins that will require your passport.
Make copies of your passport and visa page and keep them separate from the originals. Leave a copy with family or relatives as a precaution. Safeguarding your passport is essential while you are travelling. Instructions on how to register while off campus.